How We Collect Information from You
Information You Provide to Us
We collect information that you provide directly to us, including when you register for or order a Service; when a company, organization or individual authorizes you to use our Services on its behalf; and/or when you subscribe to a newsletter, provide feedback about our Services or contact us with questions or comments about a Service.
Information We Collect Through Your Use of our Services
We collect certain information using cookies and other tracking mechanisms to help us operate and provide our Services to you. This information includes, without limitation:
- Information about the systems and device(s) you use to access our Services, including MAC address, IP address, browser type and version, time zone setting, browser plug-in types and versions, operating system and platform, device type, and device identifiers;
- Information about your visits to the Websites, including the full URL clickstream to, through and from the Websites (including date and time);
- Information to facilitate your use of our Services (including to provide access to third-party websites and services), such as URL requests, destination IP addresses, or device configuration details; and
- Pages you view or search for, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs), your engagement with certain variable/dynamic elements of a page and methods used to browse away from the page.
If you decline to have us collect such information (for example, by disabling cookies; see Cookies & Other Tracking Mechanisms below), we may not be able to provide our Services to you.
How Your Information May Be Used
We may use any information we collect, including personal information and technical information, for the following purposes:
- Providing, maintaining and improving our Services. Operating and improving our Services (e.g., administration, troubleshooting, managing account access, protecting security); evaluating our Services; developing new features, products, or services; and for other customer service and support purposes.
- Tailoring content. Personalizing the information and content we display to you, including marketing, promotional and sponsored content and advertising within the Services.
- Marketing and communications. Contacting you directly about your use of an account or Service for which you are registered; providing you with information about products or services, from us or third parties that may interest you; serving advertisements to you; and responding to your requests, feedback or questions.
- Research and analytics. Researching and analyzing how you interact with our Services, including to monitor usage and activity trends and for statistical purposes; creating reports for customers that may include both aggregate trends and the organizations that are viewing their releases, or accessing our Services or customer websites or otherwise using our Services; and measuring or understanding the effectiveness of content, communications, Website visits, web traffic, our Services, or advertising we or our customers serve to you and other customers like you, and to deliver relevant advertising to you and other customers like you.
- Legal compliance. Complying with laws, regulations and requests from law enforcement or other governmental entities; carrying out our obligations and enforce our rights arising from any contracts; and using as evidence in litigation.
- Protecting rights and interests. Protecting the safety, rights or property of BulletinMedia or any third party; investigating, preventing or otherwise addressing activity that BulletinMedia, in its sole discretion, may consider to be or pose a risk of being, an illegal, unethical, or legally questionable activity.
We may also create aggregate or anonymous information about your and other users’ use of our Services for purposes similar to those listed above, which may be created from a combination of 1) usage of and interaction with the Services by recipients and 2) acquired information from third parties.
How Your Information May Be Shared
We will not sell your personal information or share your personal information with third parties for the third party’s own direct marketing purposes.
We may share any information, including personal information as follows:
- With our subsidiaries and affiliates, including any future subsidiaries or affiliates;
- With our service providers and sub-contractors to the extent reasonably necessary to enable us provide our Services (e.g., we use a third-party platform for e-mail and cannot communicate with you without disclosing your e-mail address to our third-party e-mail provider);
- With a buyer or other successor in the event of a merger, divestiture, restructuring, reorganization, dissolution or other sale or transfer of any of our assets, whether as a going concern or as part of bankruptcy, liquidation or similar proceeding, including during planning or negotiations of such sale or transfer;
- With a third party with whom we must legally share information about you;
- With the company or organization you represent, or on whose behalf you receive the Services, upon their request;
- With you or other third parties with your express consent;
- To comply with any court order, valid subpoena, law or legal process, including to respond to any government or regulatory request;
- To protect our assets or rights, including for billing and collection purposes;
- If we believe disclosure is necessary or appropriate to protect the rights, property, or safety of BulletinMedia, our customers or others, including exchanging information with other companies and organizations for the purposes of fraud protection and credit risk reduction; and
- With any other entity disclosed by us when you provide the information.
We may also share aggregate or anonymous data for marketing, advertising, research, compliance, or other purposes.
In the event that we receive a request from a governmental entity to provide it with your personal information, we will take reasonable attempts to notify you of such request, to the extent reasonably possible and legally permissible.
Cookies & Other Tracking Mechanisms
- Browser cookies. A browser cookie is a small file placed on the hard drive of your computer. That cookie then communicates with servers, ours or those of other companies that we authorize to collect data for us, and allows recognition of your device. The cookies may also reflect de-identified demographic or other data linked to data you voluntarily have submitted to us, (e.g., your email address, in hashed, non-human readable form). You may use the tools available on your computer or other device to set your browser to refuse or disable all or some browser cookies, or to alert you when cookies are being sent. However, if you refuse or disable all browser cookies, you may be unable to access certain parts of our Websites or use certain features or functionality of our Services.
- Flash cookies. Certain features of our Services may use local stored objects called flash cookies to collect and store information about your preferences and navigation to, from and on our Websites. We also include cookies in our third-party hosted video players to count the number of unique viewers who see a customer’s video press release and to provide aggregate reporting. Flash cookies are not managed by the same browser settings as are used for browser cookies. To learn how you can manage your Flash cookie settings, visit the Flash player settings page on Adobe’s website. If you disable or refuse Flash cookies, please note that some parts of our Services may be inaccessible or may not function properly.
- Web beacons. Our Services may contain small electronic files known as web beacons (also referred to as clear GIFs, pixel tags, tracking pixels and single-pixel GIFs) that permit us to, for example, count users who have visited those pages or opened an e-mail and for other website-related or Service-related statistics. Web beacons in e-mail marketing campaigns, press releases or other types of communications or content allow us to track your responses and your interests in our content, offerings and web pages. We may use web beacons and/or other tracking technologies to collect information about you when you interact with our Services, e-mails, press releases or other types of communications or content, including information about your browsing and purchasing behavior.
Polls and Surveys
BulletinMedia recipients may receive polls and surveys from time to time. Your participation is strictly optional, and all survey data will be provided to the Sponsoring Association or third parties, such as advertisers, in accordance with the agreement between the Sponsoring Association and BulletinMedia.
Third Party Information Collection
Our Services may contain links to third-party websites and services, including those of social media platforms, partner networks and advertisers. Please note that these websites and services may have their own privacy policies. We do not accept any responsibility or liability for the policies of any third parties. If you chose to access any websites or services linked from our Services, please check the applicable policies before you use or submit any personal information to such website or service.
Do Not Track Disclosure
Some browsers support a “Do Not Track” feature, which is intended to be a signal to websites that you do not wish to be tracked across different websites you visit. Our Services do not currently change the way they operate based upon detection of a Do Not Track or similar signal. You may, however, disable certain tracking as discussed in the “Cookies & Other Tracking Mechanisms” section above (e.g., by disabling cookies). You also may opt out of certain behavioral advertising by following the instructions in the “Your Choices” section below.
- Opting out of email communications. Each email that is sent includes a link to a site at which recipients may unsubscribe from the email recipient list. In addition, BulletinMedia monitors responses from customers who make requests by email or telephone. Removal requests may be sent directly to email@example.com or by calling: (703) 483-6100. When requesting to unsubscribe, please provide your name, email address (the address at which you receive the email service), and the name of the association you belong to. When requesting to unsubscribe via the unsubscribe website link, you may be asked to provide information about why you are unsubscribing; this information is strictly optional.
- Opting out of behavioral advertising. You may opt out of many third-party ad networks. For example, you may go to the Digital Advertising Alliance (“DAA”) Consumer Choice Page at http://www.aboutads.info/choices/ for information about opting out of interest-based advertising and your choices regarding having information used by DAA companies. You may also go to the Network Advertising Initiative (“NAI”) Consumer Opt-Out Page at http://www.networkadvertising.org/choices/ for information about opting out of interest-based advertising and your choices regarding having information used by NAI members. Additional information is available on the DAA’s website at aboutads.info or the NAI’s website at www.networkadvertising.org. Opting out from one or more companies listed on the DAA Consumer Choice Page or the NAI Consumer Opt-Out Page will opt you out from those companies’ delivery of interest-based content or ads to you, but it does not mean you will no longer receive any advertising through our Services or any third-party services. You may continue to receive advertisements, for example, based on the particular website that you are viewing (i.e., contextually based ads). If your browser is configured to reject cookies when you opt out on the DAA or NAI websites, your opt out may not be effective. Please note that if you use multiple devices you will have to opt out on each individual device.
BulletinMedia uses technology to protect members’ information from loss, misuse or alteration. This information will only be shared as specified herein or as otherwise required by law.
As of May 25th 2018 the European Union’s General Data Protection Regulation (GDPR) will be in effect. GDPR is a human rights law mainly affecting the personal information of data subjects, those persons territorially within the European Union. Bulletin Media takes compliance with GDPR very seriously, with protections in place meeting the standards of our parent company, Cision. You can view our company privacy policies and notices as they relate to GDPR in Cision’s Customer Privacy Notice.
Additionally, we process some personal data of EU data subjects exclusively under contractual agreement with our association partners. For purposes of GDPR, our association partners are controllers, while we act as a data processor. We currently do not share EU data subject information with any subprocessors or third-parties.
GDPR also enables certain data requests for data subjects, which we offer for all subscribers. If you have a request for data access, data rectification, data erasure, data portability, or another data request, please contact firstname.lastname@example.org specifying your name, your request and the associated email if it is different from the one you are sending.
Other Applicable Policies
Policy last updated May 25, 2018.